Listen below for the entire episode on The Systemize Your Life Podcast
Once a month sit down and write out your content in a planner on the month spread. This allows you to see everything you need to get done in the week and becomes the major pillar of all the work you do. For example: in my Horacio Printing 2020 Dream Planner I sit down just before a new month starts and write out all my podcast, blog, social media, email, and Facebook group content topics.
Get yourself some matching pens and highlighters. My favorite highlighters can be found here. I got my matching pens from the dollar store. Categorize your work into 3-5 groups and color code them accordingly.
Your social media also needs to be planned. You are no longer allowed to post on a whim and be haphazard about this portion of your business. There are programs like Planoly, or Preview that will allow you to upload your images and captions and auto publish for you for free (or paid for fancy upgrades), but I like to use Canva.Com for my social planning. I design my entire month of images in one image, then use an app called PicSplit to make my 15 images for the month, then self publish with captions in real time. The whole point of this is to make sure you are not trying to keep all of this information in your head while you are juggling kids and life 7 days a week.
Second Hack-Work Flow
Well, you start by getting a piece of paper and writing down everything you do in a week. Then, just like any other organizing project you do, you start grouping things in to like piles. You also are getting rid of anything that is not necessary. This means you need to take everything that you do in one portion of your business and put it in a “bucket” or “group/category” and label it clearly, like BLOG POST, or MARKETING, or INVENTORY… and so on. Then anything to do with that specific topic all gets put in to that bucket. You will use these buckets to guide how you FLOW through your work each week (hence the word “workFLOW”)
The next thing you need to do is give yourself a week to live out your first draft. Stick to the workflow you created loosely and take note where changes need to be made. Then, fine tune as you go. The next weekend when you sit down you will clearly see what did and didn’t work and can make and adjustments need to really dial in the efficiency meter.
Lastly, commit to giving your business time each weekend to set up your work flow for the week. Allow time on your calendar each week to tackle your to do list and dream projects that only the CEO of your company gets to do.
“You cannot grow, and forget about reaping the abundance of hard work if all your work is going to remedial tasks that simply get the job done.”
Make Time to Plan
Frequently Asked Questions
How can I find the perfect paper planner?
My very favorite is the Horacio Dream Planner from Horacio Printing. It is simple, beautiful and perfect for time blocking. These planners will even help you set up your fundamental needs. If you need some more guidance, check out this post to help you make your decision for the perfect planner that will help you be more productive.