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Productivity

5 Strategies To Help Manage Your Time As A Busy Work From Home Mom

January 10, 2023

I see you over there trying to gobble up all my systems and strategies to help manage your time as a work-from-home mom. Trying to figure out how to meaningfully manage your business and your home. To figure out how it’s possible to make all of the moving pieces in your life come together, in a way that doesn’t make you want to lose ear marbles. Actually, you’re probably scrambling most of the day trying to pick up a few of the marbles that you’ve already lost. I’m really glad that you’re here because today I am going to really dive deep into the number one complaint that I hear all the time. 

The one thing I hear most from moms that are working from home is that there is just too much to think about and figure out on their own. There’s just so much overwhelm in every area of life. They are unsure how to get the joy back in working from home, raising kids, cleaning a house,  maintaining relationships, helping their kids be active in sports and extracurricular activities, and all of the other things that they wanna do. Plus keep up with your social media.

So today I’m going to talk to you about this number one complaint, this huge issue that every single mom is having right now, and how you can fix it by using strategies to help manage your time as a work-from-home mom. Let’s go ahead and get started.

Listen below for the entire episode on The Systemize Your Life Podcast

Learning To Manage Your Time As A Busy Work-From-Home Mom

The Vicious Cycle

I think when we all have this idea that comes to us. These ideas we have to create businesses, try and sell something on our Instagram, or start a blog. It’s just going to be this “passion project” we say. But then we lay in bed at night and think about them. We think about them when we’re trying to get our kids to take a nap. They pretty much come up all the time.

And the hard part is trying to figure out how to get from idea to the inception of that idea actually becoming a thing in your life. When you’re going through that hard part of not knowing how or what to do next, it absolutely consumes you. You think about it all the time. It pulls you away from your kids and makes you spend less time with your husband after your kids go to bed.

It’s really the thing you wish you were doing all the time. But then when you are doing it all the time, you wish you didn’t have to. It is a vicious cycle that no one really understands they’re getting themselves into until they’re there. 

This vicious cycle is exactly why I started Chelsijo.co. To help with all of the frustrations of not having strategies to manage your time as a work-from-home mom who is trying to juggle it all. Who is trying to balance this work-at-home life and wants to know how to get your crap together, how to get organized, and how to start putting everything into what I like to call responsibility buckets.

Responsibility Buckets

Knowing what your responsibility buckets are, allows you to start compartmentalizing everything that you do in your life so you can move in and out very strategically. Then you are able to actually function and enjoy being a work-from-home mom.

The number one thing that sucks more than anything in the world, and it goes both ways, is you loathe being around your children 24/7 because they drive you batty. And then whenever you’re not around them, you cannot wait to be back with them again. What is happening? Where’s the disconnect with you constantly needing and wanting to be working? 

But then when you’re working the entire time, you don’t wanna be there because your children are in the background screaming, fighting, yelling, and, needing help, and needing dinner. There are a million things to do.

Then when you get done working either A, your kids have been on way too much screen time and you feel horrible, but you actually got some work done. Or B, they’ve eaten every dry food, preservative-filled snack out of the pantry and your house is a holy terror. Or maybe even C, You’re tired of making your older kids babysit the little ones.

It’s just this frustrating thing that you don’t really know how to fix. I will say that there is a solution and I’m going to teach you the solution because the number one problem that has been brought to me over and over again, is how do I stop working 24/7?

Burn Out As a Work From Home Mom

I’m working 60 hours a week, but I’m not getting anywhere and it’s causing so much strife in my motherhood and me being a work-from-home mom. 

Just running a business while I’m home is not what I thought it was going to be. It’s hard and I can never seem to put my phone down, ever. 

I can’t just enjoy being with my kids because this idea in the back of my head that I have work, is constantly gnawing at me. 

This idea of being superwoman, trying to multitask all day long, has to stop. You cannot run your business while simultaneously trying to be a mom and a home school teacher and nurse and playground aid and chef and lunch lady and all the other things that you’re trying to do at the same time. 

You’re going to have to learn how to manage your time as a work-from-home mom, and your tasks, and your business, to be able to get serious to do indefinitely. You’re going to have to have some strategies to manage your time as a work-from-home mom.

This way you’re not running the business of multitasking 24/7, always having your phone in your face, never knowing what you’re going to show up and do, always running off of inspiration, feeling frazzled, and having your entire business in your head at all times. 

If not It is going to burn you out. You’re going to lose this dream, this income, and really this future that you see in your mind. It’s going to be gone. I don’t know how to tell you this any other way. You cannot function doing all of the things at the same time.

Having Systems and a Plan In Place

Whatever it is that you do on a regular basis, needs to be written down on paper and you need to have a plan in place. You need to have a system for how you’re going to run your business, be a mom, and take care of your home simultaneously. 

When you show up to work in your business, you have to know what you’re doing and when you’re doing it. You have to have strategies to help manage your time as a work-from-home mom. Everything that you need to do in your business has to be broken down in a way that you can show up for the two hours that you have and get a massive amount of work accomplished. 

Then you clock out and you’re done. You can go back to taking care of children, being taxi mom, and being a homeschool teacher. You have to learn to get in and get out with impact, with intention.

Show Up, Be Authentic, And Serve With Purpose

Make sure to show up, be authentic, and serve with the purpose that you are called to do. Use the information that you learn today and put it into practice. 

Stop limiting yourself by saying, I can’t. I’m so maxed out with my business right now that I cannot grow anymore. I don’t want feedback. I can’t learn something new. I’m just trying to maintain.

You’re literally so close to drowning right now that you’re either going to ask for a life raft and have somebody pull you out and give up, or you’re going to drown. And that stubbornness has to stop. 

You have got to stop for just a second. Get yourself over to the edge of the pool and hold on, rest a minute, and learn a different way to go about working from home. Learn some strategies to help manage your time as a work-from-home mom and a different way to manage your business. If not, you’re going to burn out.

“You have got to stop for just a second. Get yourself over to the edge of the pool and hold on, rest a minute, and learn a different way to go about working from home.”

Learning Systems And Overcoming From Me to You

Trust me. I ran a business for seven years and it was an incredibly physically exhausting business. I was in the hardest time of my life and the only thing that kept me going was my systems. There were a lot of other things that I needed to fix and that needed to happen in order for me and my business partner to be successful in that business. 

Through eight years of thinking I want to do birthday parties for friends or manage five-figure wedding deals, there was a lot of learning. So much, so that I can’t even tell you how stressful it was. Event-based businesses are insane. 

But I learned so much that I’m able to come to you now and operate Chelsijo.co in the most streamlined, strategic, blissful, and unbelievably joyful way. All because of the system that I use and this is also how you are going to fix the issue of constantly working in your business.

Act As CEO of Your Business

When I talk about working on your business, I mean actually putting strategies in place and actually having a plan. Really tapping into what a CEO does for their company and how to embody everything that the owner of a company would do. Not the worker, not the worker bees, not the boots on the ground. 

You can use my exact system. There are five specific steps in this system and I’m going to tell you every single one of them right now. But first I want to reassure you that you absolutely can run your business without overwhelm and in way less time than you currently are. Even if you have small kids, even if you’re the main keeper of your house. Even if you have a very intentional relationship with your husband like I do, even if you’re volunteering outside the home, even if you have extended family members that you have to support, even if your kids are older and they have a million places to go and a million things to do. 

I see you, there are lots of you still trying to figure out how in the world am I going to make my business the thing. Just start with my five-step system because you only have to go through the five-step system one time and then you just need to maintain it. It’s super simple. So get out your pen and paper because this five-step system is golden and it’s going to change your life.

My Five-Step System and Strategies to Help Manage Your Times As a Work-From-Home Mom

Step One: Task Mapping

Get all of your to-dos from your business out of your head by task mapping. Map all of your tasks by writing them down. This way you can see everything that needs to be done in your business. That way it’s all laid out in front of you and that alone is the biggest relief in the world. There’s no hiding from it. It’s a relief because most of the time it’s not as much as you think it is. But it feels like so much more work when it’s all up in your head.

Step Two: Batching

Build a foundation for what is going to become your workflow. This is the batching step where you take all of those to-dos. Everything that needs to get done in your business every week, every month, and every year. You’re going to batch it, you’re going to put it together in specific groups that can be done together. This is what is going to allow you to get all of your work done in your business. In record time without having to think about it.

All you have got to do is show up to work. Do that specific group or batch of work on that specific day. Maybe you have a couple of batches because there are only a few tasks in one group. You now need a two-hour slot. Where you can jam out three or four batches of tasks on one given two-hour sitting. 

These two steps alone are going to make a huge impact on your business. They will help you start to manage your time as a work-from-home mom.

Step Three: Time Blocking

Now you have to create two hours of time somewhere to work on all those tasks from step two. But, where do you get that two hours of work? 

You’re going to time block, you can’t do work from home without time blocks. The reason why you’re multitasking is that you don’t have time blocks in your life. 

This is not a new concept. Most people that are productive and successful in any way, shape, or form are time-blocking. So get it done, girls, start time blocking. 

It teaches you how to create specific hours so that your business can thrive and so that you can thrive. Once you start time blocking you don’t have to wonder. When are you going to have the time for all of those to-dos that you just put out on paper? You will have it all laid out.

Step Four: Workflow

Step number four is the most magical step. It is your workflow and what you see me sharing on Instagram all the time.

This is my task management software program system, and it is amazing. This is how I am managing my time as a work-from-home. I am right now officially running an entire company on 15 to 20 hours a week. 

The first couple of questions I ask the moms that I coach are. How many hours a week are you working? How many hours a week do you need to be working? And they always say I don’t know, it feels like 60 but it’s probably more like 40. And guess what happens every single time we sit down and map it out? They need maybe 20 hours.

If they have to show up in a service-based and an online presence. They may need more like 30 hours a week. They’re not working 40 hours. They certainly are not working 60. But they feel like it because everything’s all up in their head. That is precisely why you need a workflow. 

Your workflow is how you take all of the steps that we just went through. Then put them all together to create your own action plan. This is how you know what tasks you’re doing and at what point during the week. This is how you begin to manage your time as a work-from-home mom. How to manage your tasks and your business, it’s all with a workflow. 

Your workflow is how you show up to work. You clock in, you follow your workflow, and you leave. You don’t have to think about what you’re doing in your job again for the day. This is because you have the next day planned out on your calendar.

Follow The Steps And Show Up

Now, you’ve strategically worked through everything that needs to be done in your business in step one. You then batched them all together in step two and placed very specific blocks of time in step three. 

That in return allows you to show up to work at the time that you’ve created. All of your work is strategically put into a specific place in your week. You never have to think about what you are doing tomorrow. Tomorrow will be there, tomorrow will be taken care of. And all you have to do is today, this is where the overwhelm goes away. All you have to think about is what you’re doing today. 

You’re allowed to show up in your business and leave to be there for your kids. You don’t have to think about what you’re doing tomorrow in your business when you’re with your kids today.

Your Dreams Are Important Too

You have dreams that are important. Your business is important and it’s not something that you can ignore anymore. 

The emotions of asking for help, the mom guilt of getting all the things done. Having my house clean before my husband gets home. Making sure that my kids are happy 24/7. Stuffing my dreams and myself in order to make everyone else happy. 

I have this dream that lights me up that I’m quietly working on and thinking about 24/7. Not letting anyone know about it. Working on it in the little mom cracks of time so that it doesn’t inconvenience anyone else. These thoughts are overwhelming you.

You do have the ability, the call on your heart, to sit down and be strategic with your business. You’re smart enough, you’re strong enough, and you’re worthy enough to run your business well.

Step Five: Alignment

This is a key ingredient to staying on track every single day. Once you get steps one through four done, it’s very easy to get distracted. The world is full of distractions. Every time we turn the corner, someone or something is trying to pull us from our mission work.

A force is always trying to get you to tell yourself that you don’t have the ability to do this. You don’t have the time to stop, slow down for a second, and put a system in place to grow. To write in your planner or create a workflow. You do not have time to map out all my tasks, batch them, and create time blocks. These pressures being put inside your mind are keeping you from achieving the work that you’ve been called to do.

This blog and podcast have been just that for me. It’s been this journey of being in alignment with what I have been called to do. Knowing how to keep my tasks every single time that I sit down to work. What I do draws me closer to the vision that is literally planted in my mind and grows like wildfire. 

That also means I’m not watching someone else’s journey on social media or watching other people for their ideas. No more comparisons, no more getting sucked in the vortex of social media. Just strategic action items that you show up for to pour your best self into and you’re done. 

Then you give your heart, your time, and your whole life back to your family. These systems are my strategies to help you manage your time as a work-from-home mom. To successfully manage all of your tasks in your business and life.

These Steps Change My Life

I really can’t tell you enough that this five-step system has not only changed my life. I don’t feel overwhelmed in my business anymore. I’m not frustrated with my kids anymore. I really do enjoy running my company and being a work-from-home mom and I want you to enjoy yours too. I want you to use these strategies to help manage your time as a work-from-home mom. 

Can you just imagine how good it’s going to feel when you have your entire week of work strategically planned? How good it’s going to feel for you to be ready on Monday when Monday starts? You don’t have to stress anymore about when you’re going to get time to work on your business.

Accountability

Are you wondering how in the world you’re going to get all five steps accomplished on your own? How are you going to set this all up?

You don’t have to do this alone! This is exactly why I have created The Systemize Your Life Academy. To help you manage your time as a work-from-home mom. Inside you will find these five steps, spreadsheets, trackers, plus so much more! This really is the perfect system to help you manage your time as a work-from-home mom. Women I have worked with have gotten some incredible results and lives are being changed.

I hope to see you inside The Systemize your Life Academy! Don’t forget to head over to my free Systemize Your Life Facebook Group. Or if Instagram is more your thing head to Chelsijo.co my Instagram handle.

manage your time as a busy work from home mom chelsi jo

Frequently Asked Questions

I have a hard time finding a good paper planner. Do you have a suggestion that would be good for us stay at home moms?

We highly recommend the Horacio Printing paper planner. It is the paper planner we personally use to keep everything in order. Check it out here and with this link receive $10 off any of their products.

*This link is an affiliate link that does provide a small commission.

How to manage your time as a work from home mom chelsi jo
Manage your time as a work from home mom quote chelsi jo

Knowing what to prioritize when everything in your life feels like it's about to slip through your fingers is a really tough call. That's why I came up with a simple system to show you exactly what to prioritize every week on repeat. 

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